University of North Carolina Athletics
Risk Management Resources For Staff
November 18, 2014 | General
FACILITIES
SEVERE WEATHER
VEHICLE USE & SAFE TRANSPORTATION
INVENTORY CONTROL
PUBLIC RECORDS
FLAGGED INDIVIDUALS
FERPA
The resources and information available on this page are intended to provide a foundation for our Department's collective efforts to manage risk and ensure a safe environment for everyone.
All individuals are reminded of the importance of following the Department's "Up and Out" Incident Reporting Guidelines. Individuals should also communicate all other non-immediate safety or security questions and concerns to Paul Pogge by calling 919-843-7690
919-843-7690.
In addition, Department staff should review information on the Department's NCAA Compliance page and other items periodically provided by the Compliance Office. Each individual's efforts to mitigate risk in their respective area(s) are critically important. Through proactive vigilance, communication, and accountability in each area of our Department, we can collectively foster a compliant and safe atmosphere conducive to the fulfillment of our mission.
Purpose: These guidelines are intended to help you report information if you see or become aware of suspicious behavior or circumstances, something which may threaten the safety or security of an individual (including harassment and discrimination), something which may threaten the safety or security of the University, or something you suspect to be a crime.
Resources when there is not an immediate safety or security threat:
Paul Pogge 919-843-7690
919-843-7690 ppogge@unc.eduLarry Gallo 919-962-8725
919-962-8725 athgallo@unc.edu
Situational Resource for Student-AthletesEmergency Action Plans were developed by the UNC Department of Public Safety to help ensure that the University is prepared to the extent possible in the event of a critical incident.
Resources to Answer Questions:
Jeff McCracken (Department of Public Safety) 919-966-5730 919-966-5730 jeff_mccracken@unc.edu
Ron Campbell (Department of Public Safety) 919-962-7145 919-962-7145 rcampbe@email.unc.edu
The resources below have been compiled to help us ensure a safe work environment for everyone.
Resources to Answer Questions:
Jeff McCracken (Department of Public Safety) 919-966-5730 919-966-5730 jeff_mccracken@unc.edu
Mary Beth Koza (Environmental Health & Safety) 919-843-5913 919-843-5913 mbkoza@ehs.unc.edu
During the hours of 8:30 - 4:30 pm Monday - Friday (except University holidays), the involved employee should report directly (no appointment needed) to the University Occupational Health Clinic (UEOHC), located at 145 North Medical Drive (2nd Floor) in the AHEC building (formally known as the Health Affairs Bookstore). The phone number is 919-966-9119 919-966-9119.
For life-threatening or after-hours situations needing immediate medical care, the involved employee should proceed directly to the UNCH Emergency Room.
Note: If immediate medical care is not needed, the employee can report to the UEOHC the following day.
In instances of death or hospitalization, the Department of Environmental Health and Safety (EHS) must be notified immediately. During working hours, the appropriate number to call is 919-962-5507 919-962-5507. Outside of normal working hours, calls from on-campus locations should be made to 9-1-1. Public Safety will then contact EHS. Calls from off-campus locations should be made to 9-1-1, after which time the appropriate person should contact EHS.
If the incident occurs at an athletic event not held on or near campus and the employee needs to seek outside medical treatment, the following protocols should be followed:
1) The employee must inform the local medical provider that they are "covered by the University's Workers' Compensation" so that EHS is billed directly;
2) The employee should provide the EHS address for medical billing purposes; and
3) If after-hour verbal authorization is needed, the appropriate individual should contact EHS directly.
Resources to Answer Questions:
Mary Crabtree (Environmental Health & Safety) 919-962-5719 919-962-5719 mary_crabtree@unc.edu
919-843-5913 mbkoza@ehs.unc.eduThe memo below was sent from former Provost Bruce Carney per the recommendation of the Provost's Task Force on Minors on Campus on April 3, 2013. The memo implemented a mandatory background check requirement for all residential (overnight) programs with minors occurring after June 1, 2013.
Resources:
Jaci Field 919-612-7239
or jfield@unc.eduThe Darkness to Light training session below is sponsored by the Chapel Hill-Carrboro YMCA.
Please see the camp manual below for more information regarding summer camps held on campus.
Resources:
Jaci Field 919-612-7239
or jfield@unc.eduStephen Boyd 919-962-5225
or sboyd@uncaa.unc.eduDepartment of Athletics Camp Manual
Dial 9-1-1 in case of emergency.
Resources to Answer Questions:
Dr. Mario Ciocca 919-966-6579 919-966-6579 ciocca@email.unc.edu
Clint Gwaltney 919-962-7864 919-962-7864 cgwaltney@unc.edu
• UNC Sickle Cell Trait Policy
• Sickle Cell Trait Fact Sheet for Coaches
• Sickle Cell Trait Fact Sheet for Student-Athletes
• Cardiac Fact Sheet for Student-Athletes
See also:
Screening device made available that may indicate certain health disorders
Resources to Answer Questions:
Paul Pogge 919-843-7690 919-843-7690 ppogge@unc.edu
Dr. Mario Ciocca 919-966-6579 919-966-6579 ciocca@email.unc.edu
HIPAA, Privacy & Security Training Module
• Department of Athletics Concussion Policy
• Concussion Information Video
• Concussion Fact Sheet for Student-Athletes
The policies, procedures, and other documents below are intended to facilitate the safe, secure, compliant, and responsible use of UNC Athletics facilities.
Resources:
| Mike Bunting | 919-219-6556 919-219-6556 |
mbunting@unc.edu | ||||
| Richie Grimsley | 919-962-9472 919-962-9472 |
rgrimsley@unc.edu | ||||
| Dave Arendas (Boshamer) | 336-209-3303 336-209-3303 |
darendas@uncaa.unc.edu | ||||
| Stacey Harris Warner (Carmichael) | 919-962-5411 919-962-5411 |
staceywarner@unc.edu | ||||
| Angie Bitting (Dean Smith Center) | 919-962-7777 919-962-7777 |
abitting@unc.edu | ||||
| Clint Gwaltney (Dean Smith Center) | 919-962-7864 919-962-7864 |
cgwaltney@unc.edu | ||||
| James Spurling (Kenan Football Center) | 919-606-6352 919-606-6352 |
jspurling@unc.edu | ||||
| Mike Wilkinson (Finley Golf Course) | 919-962-2349 919-962-2349 |
mhwgolf@unc.edu | ||||
| Nate Hilton (Loudermilk) | 919-962-4316 919-962-4316 |
nhilton@uncaa.unc.edu |
UNC Athletics Facility Use Policy and Attachments:
• Department of Athletics Facility Use Policy and Attachments
• Department of Athletics Facility Use Request Form
• Department of Athletics Facility Use Agreement - Intra-University Usage
• Facility Use Agreement - Basic Template
• Facility Use Agreement - Smith Center Performance or Other Similar Event
• Summer Camp Release and NCAA Compliance Attestation
• Department of Athletics Alcohol Policy for Events in UNC Athletics Facilities
• Policy Regarding Access to and Retention of Security Footage from Department of Athletics Venues
See Also:
• NCAA Rules Pertaining to Facilities
• Programs with Minors on Campus Section
Severe weather can be a serious threat to safety. The policy below was developed to ensure weather conditions are monitored. It is also intended to provide guidance to individuals when severe weather is present.
Resource to Answer Questions:
Dr. Mario Ciocca 919-966-6579 919-966-6579 ciocca@email.unc.edu
Purpose:
This training video and the Department of Athletics Vehicle Use Policy are intended to work in conjunction with the North Carolina Department of Administration's Motor Fleet Management Regulations and should be construed to provide additional protections thereto, not so as to contradict the provisions thereof in any way. The Department of Athletics Vehicle Use Policy was established to define the acceptable use and safe operation of vehicles rented or owned by the Department of Athletics, including both 12- and 15-passenger vans, by appropriate individuals while transporting University employees, students, or other individuals on official University business. The Vehicle Use Policy is not intended to cover car rentals by Department of Athletics employees when the rental car will not be used to transport University students.
Resource to Answer Questions:Trey Parnell 919-962-3506
919-962-3506 tparnell@uncaa.unc.edu Department of Athletics Vehicle Use Policy Van Safety TipsThe Department of Athletics purchases, creates, maintains, and distributes various items of valuable inventory each year. These items include, but are not limited to: tickets, parking passes, credentials, merchandise, apparel, and equipment. It is imperative that the Department's assets be accounted for in an appropriate manner at all times. Furthermore, these items should always be properly safeguarded and only used, sold, or otherwise distributed as appropriate.
Resources to Answer Questions Regarding Tickets, Parking Passes, Credentials, and Complimentary Admissions:
Tim Sabo 919-962-2296 tsabo@email.unc.edu
Paul Pogge 919-843-7690 ppogge@unc.edu
Marielle van Gelder 919-962-7853 mvangelder@unc.edu
Resource to Answer Questions about Equipment:
Clint Gwaltney 919-962-7864 cgwaltney@unc.edu
The Office of University Counsel facilitates the Department's compliance with public records laws and Freedom of Information requests. University Archives has also provided information for your review on these topics. This information is available at: http://www2.lib.unc.edu/wilson/uarms/policies.html.
Resources:
Regina Stabile 919-843-1830 919-843-1830 regina@unc.edu
Steve Kirschner 919-962-7258 919-962-7258 stevekirschner@unc.edu
University Archives 919-962-6402 919-962-6402 wilsonlibrary@unc.edu
Department of Athletics staff members should be aware of the individuals shown in the document below. Should you see any of these individuals on campus or around anyone affiliated with UNC Athletics, please contact the Department of Public Safety immediately. After contacting the Department of Public Safety, notify Paul Pogge.
Resources:
Call 9-1-1 in the event of an emergency.
Department of Public Safety
Non-Emergency Line 919-962-3951 919-962-3951 (Business Hours); 919-962-8100 919-962-8100 (After Business Hours)
Paul Pogge 919-843-7690 919-843-7690 ppogge@unc.edu
The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, is a federal law intended to provide protection to students' personal and academic information. Any suspected violation of this statute should be reported immediately to Paul Pogge. Department of Athletics staff members are expected to be familiar with FERPA and support the University's efforts to maintain full compliance with the law. Information about FERPA is available on the University Registrar's site at: http://registrar.unc.edu/academic-services/uncferpa/ferpa-documents/.
Resource:
Paul Pogge 919-843-7690 919-843-7690 ppogge@unc.edu
Tom Livers 919-972-7620
919-972-7620 livers@unc.eduKen Yow 919-962-1422
919-962-1422 ken_yow@unc.eduItems of equipment are valuable resources intended to support student-athletes and help advance the mission of the Department of Athletics. As such, equipment should be treated with care and used appropriately.
Resource:Trade and gifts-in-kind are valuable means of support for the University. It is essential to acquire, document, and use these assets in appropriate ways to advance the mission of the Department of Athletics.
Department of Athletics Policies and Procedures Regarding Trade and Gifts-in-Kind
The University and Department of Athletics have specific policies related to budgeting, purchasing, receiving, transportation, travel, reimbursements, and other matters which are financial in nature. Please contact the Department of Athletics Business Office with any questions.
The Department of Athletics offers a variety of strength and conditioning facilities, equipment, and services. The Department of Athletics Strength and Conditioning Policy is intended to help ensure the safety of all those involved, as well as the effective and professional operation of the Strength and Conditioning unit.
General UNC Policies and Procedures are available on the Human Resources page at: http://hr.unc.edu/policies-procedures-systems/.
Department of Athletics Tailgating Policy
Poliicies and Procedures Regarding Protection of Student-Athletes' Confidential Information
Policy on Creation and Modification of Policies and Procedures
